Minutes of Asha Seattle meeting on 09/25/08 Venue : RTC LWSD No 414, Morton Johnson Room, Redmond, WA Attendees:  Nagendra, Srijan, Meera Venkatesh, Tulika, Eera, Harini, Sameer, Vijay, Shiwani, Kavita, Vibhavaree, Jaydeep, Mani, Satyajith, Kiran, Hareesh, Kannan, Pratibha, Ken, Ganesh, Anu, Parikshit, Jyothi, Bhavna, Vijay, Anupama, Binay, Eera's father, Mani's wife ~~~~~~~~~~~~~~~~~~~~~~~~~~ Project Name: Nitya Seva Societty Stewards: Deb & Kavitha Location: Bhopal Started year: 1999 Summary Started in Bhopal Abandoned kids, run away kids etc. Started rehabilitating girls also Two buildings Girls are moved into the new facility Boys - From old to new slowly - because more resistant Funding for the past 2 years Happy with the project so far 187 children in the house Toddlers to 19 year kids Formal education support and vocational training Child home, children go to different schools Very polite kids They asked for some extra funds for some better schools - no funding for extra fees Total amount we fund : 10,400$ Per kid - 10400/187=-55.615 No need to vote Annual presentation August 2007 Site Visit Only problem - couldn't go unannounced Sunday -Asha's cousin - Ajay. Alka. Both manage the school Kavitha went to their home and followed them Building - nice, well constructed. Good impression Kids were there Rose flowers were made. Presented to Kavitha Kids were not shy. Kids were curious to show around dorms, kitchen etc. No cleaning by kids. Paid staff takes care of the cleaning Girls upstairs, Boys downstairs. Gate locked in the night. Computer lab. Little kids playing with computers Older kids - being taught Office Medium, syllabus - different Vocational training - didn't see Artifacts were made. Girls more interested. Made a few. Was happy with the project Voting: Not needed Questions Why 2 year old kids are in the school? Parents usually can't take care of them. More than run-away Who did the site visit? Kavitha Funding comes from where? Germany, private donors 10,000$ What fraction do we provide? Can't tell. We have financial data. Couldn't figure it out. Boys and Girls different? Same building , two different floors. Gate Adults? 19-20 year olds. Some of them. Any other activities? Tutors, training, vocational training - carpentry. One of the kids was building cabinets. Good job How's the performance in the school? Doing well. One passed standard 11 with 80%, one in engineering school. Can we work with the schools directly from Asha? Possible. Does someone stay with the kids stay there? Warden, security. Alka comes every day. Ajay comes every week. Proper office. School bus etc. How often do the parents visit the kids? Some they don't know the parents for. If they come, they take back, sometimes ALGo's pictures? Yes, not many. Video, if possible. How old are the kids? Toddlers to teens How often the funders visit? Not sure. Every year. They are on top of it. ~~~~~~~~~~~~~~~~~~~~~~~~~~ Project Name: Project WHY Stewards: Kannan Location:  Delhi Started year: 1998 Summary After school support center Now supports 800 children Since 1998. We have been funding for 2006 Director - Anouradha Bakshi. 60% from orgs Serves South Delhi area urban slum dwellers Megha did the site visit September 25, 2008 Planet Why Boarding house Also like a motel We funded 20 Lakhs for the building/land Operational Stats 14 operations 750 children 40 teachers, 3 admin staff Students and teachers pay Rs 1/day 3 wheeler - used for everything Driven by one of the occupants School dropout arrested 100% pass rate for all PWHY Topper in higher secondary secured 11th position in Delhi! Exposure to computers etc. August 2008 Site Visit Positives: Goal oriented education - right for a kid Visited 6 schools. Children seemed well-behaved. Didn't spend much time with kids Great enterprise providing education for underprivileged children Negatives (Just Yellow, not Red): English language Donor wasn't thanked or didn't receive a receipt Impact of Asha Funding W&C Center opened (8 new staff) Many centered expanded (5 new teachers) Director spent time on sustainability - started Planet WHY and bought land. New sponsors for new programs. Vocational training programs and additional assistance to special section. Funding Requests Vastly expanded services 150 more children Total for 2008-2009 - $31K out of 82 (Last year we funded  $24K out of $64K in 2007-2008) Slightly high on salaries October to September year Approved Decision Just what ever it was approved for the last year - INR - 9.36 Lakhs Voting: Not needed Questions What is Planet Why Boarding House for? Destitute kids.  Women, children and also for visitors - tourism + charity Teachers are paid? Yes. 1500-2500 Rs/month. 12th and 10th and less than 10 teachers education. Why English? Local medium is Hindi. We couldn't communicate in English How does 10% Delhi thing fit in? They gave up after consistent failures. Parivarthan type reservation couldn't be implemented in this school. Emailed Theresa. Will follow up. WNC? Women and Children center WNC part of Planet Why? No  - part of Project Why Women at Planet Why? Just land now. Future motel type ~~~~~~~~~~~~~~~~~~~~~~~~~~ Announcement: Project coordinates update Done by: Hareesh Summary Site visits need to be taken care of. Bhavna and Pratibha  can do site visits ~~~~~~~~~~~~~~~~~~~~~~~~~~ Announcement: Real Estate Lady Ad Done by: Tulika Location:  Seattle Summary 3% of money will be donated to Asha Decision Check with PR, Legal teams Contact the chapter that has done this before Contact Asha-FR, Asha-PR Contact president@ashanet.org Tulika to follow up General criterion? Questions 3% of what? Her income Legal problems? Just an add, right? She won't get a receipt. Unrelated Business Income Tax. It's not funding raising. Services advertising revenue. Is this worth? Do we need advertising from Asha Seattle? Probably? Other chapters do this type of Ads. We need structure. Consult from Asha Legal? Yes, probably Donation? Receipt? Tulika will follow up. ~~~~~~~~~~~~~~~~~~~~~~~~~~ Announcement: Asha Sweets for Algorithms Done by: Eera Location:  Algorithms 2008, October 18th Summary Raji, Sowmya and Eera are doing great in terms of preparations Coconut Laddu, Chiwda, Srikandh will be served Last five minutes - give the opinion. Decision Square box. Not the Amul one, but the other one 2 laddus + chiwda packet for 3$ Tea for 2$ ~~~~~~~~~~~~~~~~~~~~~~~~~~ Selection Announcement: Asha project selection for Algorithms and Marathon Done by: Srijan Location:  Algorithms 2008, October 18th Summary Work with them for at least an year Project should be up to date Web page up to date Good projects Photos, videos Steward should be responsive 2 projects Showcase the projects - but we don't say the money will go to the projects. The money comes to the chapter Projects for Algorithms Shastri school - Karnataka Nitya Seva Society - MP Projects for Settle Marathon 2008 Betsy Elizabeth - TN Utnav (last done in 2005) - WB Vote: No objections Questions? Project Why? 2007 Marathon Gravis? New CFL? One more year Avehi? Candidate for the future ~~~~~~~~~~~~~~~~~~~~~~~~~~ Announcement: Chapter Coordinates Update Done by: Binay Give Campaign NW campaign for NPO and NGOs Critical time for fund raising More emphasis on fund raising Expanding the companies Within MS - top-down approach List of all the executives, volunteers etc. Volunteers mapped to the groups that we can approach Sirjan, Palani, and Binay wills end emails Finalized on the people to approach NW companies Emails around October 7th about NGO fairs around Seattle Request for sign-up During working hours Respond to emails Questions? How do we approach non-MS companies? We select the volunteer. Talk to HR, understand the policies and proceed Company employee to be at the presentation at the fair? No. We are in fact looking for people for help. Asha West coast  conference: We had good Asha West coast conference. Congratulations and Thanks. Meeting minutes will be sent soon Algorithms: Need volunteer for ticketing, going around etc. - Pratibha Volunteers needed Minutes taken by: Hareesh Veldandi

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