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Minutes of Asha Seattle meeting on 08/06/08 Venue : RTC LWSD No 414, Morton Johnson Room, Redmond, WA Attendees: Megha, Palani,Ken,Nagendra, Smita, Deb, Erra, Srijan, Rekha
Key Points from Finance Review (Srijan): - In 2007 Asha Seattle supported for 34 projects and in 2008 supported ~40 projects - There was confusion on two points: 1. Whether to spend all Asha revenue in the same year OR 2. Keep buffer of 1 year and plan which projects to support in the next year - We had vote on keeping buffer of 1 year and advance planning of which projects to support The voting results were (In favor – 13, No – 0, Abstain -2) - We agreed on following points: 1. We will assess the revenue at the beginning of every year (~in Feb) and see how many projects we can support this year. (Either increase/decrease in support to project). 2. In annual report the financial goal for next year should be clear and written. 3. For 2009, we will support existing project 4. For Hadiksha proposal we have approved the project funding for 1 year on the clause of if Asha Seattle is in the better financial situation. The question was we should still fund them or not? We agreed on intimating Asha Irvine that this would be a onetime support We had vote on this and results are (Yes-10, Abstain-5, No -0) 5. Not encouraging any more new projects: Forward the new projects to other Asha chapters so that if any other chapter can fund the project We had vote on this: (Yes -13, No-0, Abstain-2)
(There are more points on Financial Review, to be discussed. Remaining points will be addressed in the next meeting.)
Key Points from Gravis: Presenter: Rekha
Healthcare and education have benefited the rural communities to a very good extent over the last 24 years. However, the region is vast and GRAVIS enters new villages every year to expand the coverage of its work. The proposed project will aim on benefiting six new villages, which have not been covered by GRAVIS’ activities in the past. The activities of the project will focus on ensuring water security, better healthcare and education. Reason for presentation, action needed: New Proposal, Approval decision
Earlier presentation was done on Gravis proposal. I will revise some points though: The proposed project is aiming on benefiting six new villages, which have not been covered by GRAVIS’ activities in the past. The activities of the project will focus on ensuring water security, better healthcare and education.
-The goal of this project is to support 6 villages -They focus on water security, keeping area clean; keep away animals from water tanks, Take care that people will not contaminate the water by washing clothes near to water tanks
Few new points come up during this meeting: -Gravis provides medical support to 12 medical camps of the mine workers. It is benefiting 600 workers -Gravis planning to start the school in the mine areas and target is to get 50%girls and 50%boys (~100 children) Questions: -Detailed project monitoring report is needed?
Key Points for “Site visit expenses”: Presenter: Megha -Usually our site visits are done by volunteers/ stewards who do not get reimbursed for site visits. -if project co-od team and stewards are unable to find people for site visits then at their discretion they are allowed to look for volunteers whose site visit will be reimbursed -List of approved people for site visit in order of priority - Asha volunteers (other chapters and India), educators, friends and family. -Amount of reimbursement to be evaluated case by case. Project coordinator team or Steward to send out online notification to asha-seattle@yahoogroups.com. If objections rendered to cost of reimbursement then chapter to be further consulted else to proceed with allocating site visit expenses. -Still to clarify from finance team - where will this money come from, admin expenses or donations?
Minutes taken by: Smita Rahatadkar
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