Fundraiser Meeting on Saturday, 24th May 2003
Meeting Minutes by Sudhakar

The meeting	was attended by:
Sudhakar, Rohini, Dipali, Shankar, Himanshu, Sumathi, Uday, Amrish Garg, Kumar,
Suren Kapse, Amit, Pragathi, Chidabaram, Kavitha Balakrishnan, Vinay, Sanjay.


-- Full dress  rehearsal on 30th May, Friday at 6pm.

-- Insurance quote is $565.  We need to follow up on tuis

-- Core team  (Suren, Kumar, Uday, Vinay) meet Jayawant on Tue evening at
	Kumar's home.

-- Jayawant should talk to the sound person and ensure that he comes at
   1:30pm.  We had problems because he came late last year. This year, we
   should get this written in the contract this year.

-- Wed/Thu we are going to check the lighting in the school



On the day,  volunteers are :
	Backstage    : Suren, Kumar, Shankar, Subash
	Speakers     : Amrish, Dipali, Srihar, Sumathi, Hansa
	Merchandise  : Badrish, Pankaj  CNJ
	Front door   : Amit/Pragathi.
	(collect tix)  (Dipali likes the idea of "love flowing at the
			front idea")
	Box office   :  Sudhakar, Shoba, MP, Pushpa
	Food         :  Rohini, Himanshu, Vikas
	Lobby ppl    :  Sridhar.  We need more vols here.  They talk to
			crowds in the lobby.
	Usherers     :  Dipali, Rohini
        CUrtain      :  VInay
        Sound        : Uday
        Lights       : Uday

-- Shankar  makes restroom signs etc.  (Actually,  this is big deal.
	There shud be signs already...)


-- Sumathi/Dipali should put on the presentation a request to give
	feedback.

-- We should keep posters in the lobby.  Shankar is working on them.

-- Someone( Rajesh?)  should check the number of tickets sold on website.

-- We need to make courtesy calls to parents to avoid last minute hiccups
and also to inform parents that they are expected to buy tickets for
themselves.

-- We need to put flyers in mailboxes of Indian ppl around the
   school area.   Acc. to Varsha lots of Indians are in that area.

-- We should put directions on the school, outside the school.

-- The meeting decided that photoes should be restricted to 3-4 pages.

-- Tea : Bengali sweets will be contacted by Himanshu so that  we can the
   container for the hot water etc.

-- Pizza for kids was donated by Papa John's last year.  We should contact
   them again this year and we should voluntarily advertise them in our
   brochure.

-- Box office ppl :  We should not be picky in making sure that the people
who come have actually paid for their tickets, but not got them.  It is
easier to trust people.

-- Lastly, a suggestion from me that was not discussed in the meeting. We
should sing Jana Gana Mana at the end.  Long time since I have sung it in
a BIG group.  Kinda miss "prayer" in my school :-)


Finally, lets make the event a success!

Sudhakar.