Minutes of the meeting on Saturday, 22 May 2004.
(Minutes by Parimal)

In attendance were:

Uday, Dipali, Sumathi, Vinay, Hansa, Subashree,
Sheila, Avani, Vikas, Amit, Pragati, Amrish, Parimal,
Sridhar, Mr. and Mrs. Singh

The discussion centered around lessons learned and
action items. 

Positives from Fundraiser
- Nice show
- Well organized
- Food quality was good
- International element was nice

Lessons Learned from Fundraiser
- Ticket prices may have been high
- May might not be the best month (fall may be a
better time)
- Spotlights are needed
- More and earlier publicity (possibly radio ads)
- More focus on local areas
- Face-to-face selling
- Identify target audience
- More volunteers are needed
- Involve local Indian youth from high school
- Use raffle for feedback forms (only 1 feedback form
was filled out)
- Food should be provided earlier

Alternatives to All-Dance Program
- Orchestra
- Dance + orchestra
- Other (dinner party, phone-a-thon)

Statistics
- 185 ticket stubs compared to 422 last year
- Cost of auditorium, sound, lighting, and insurance:
  $3200 (approx.)
- Net loss on food and drinks: $100 (approx.)

Possible Reasons for Less Success
1. Other events (free Indian dances)
2. High ticket cost
3. People promised to come but did not show up

Action Items
- Send souvenirs to advertisers
- Send thank-you letters to sponsors
- Send checks and give certificates to choreographers
- Give Uday owed money and bills
- Sheila to give photos to Subashree
- Subashree to send photos to India Abroad
- Thank CD artist

The next meeting will be on June 5, 2004.

Amrish