Minutes of the Fundraiser Meeting
Held on Saturday, May 17, 2003.
Minutes by Shoba

Attendees: Amrish, Uday, Dipali, Shoba, Sumathi,
           Vinay, Subhash, Manoj.
(A few other volunteers were contacted by phone).

* Auditorium insurance needs to be confirmed (Amrish)
* Lighting : We will ask for two spotlights.  Note that we
  will have to pay for two operators as well, per the school's
  policy.
* We will hold a full rehearsal on Friday May 31st.  Likely to be 
  held around 6pm.  This will include the dance and the Asha 
  presentation (with PPT slides).  Shoba will help Dipali get the 
  slides ready.  During the event, Shoba will sit in the wings and 
  advance the slides.  Kumar : will you be bringing the projector
  for Fri and Sat nights?
* Printing of the souvenir brochure : Rajesh is responsible
  for this.  
* Souvenir details: The souvenir will include a response form,
  which Dipali will mention during her portion of the presentation. 
  Dipali will also print the response forms.  Sudhakar will be 
  responsible for collecting these forms during the event.  We will 
  have chocolates/candies near the feedback form collection to 
  encourage people to fill the forms out.  Vinay will bring mini 
  pencils to distribute. Vinay needs all info by the long weekend.  
  Amrish is getting info from Jaywant for the brochure.  
* Badges:  Someone needs to print these (with Asha logo and 
  volunteer's name) and then put them into the plastic holder,
  which can be pinned to clothing.  At the end of the event, someone 
  should collect these for re-use at future events.
* Banners will be put up.  We will need tape and other supplies
  for this.  Amrish will bring a toolkit of sorts (tape, pins, etc.)
* Asha merchandise:  The goods have been ordered and Manoj will
  pick them up from the large Asha meeting (logistics of this??).  
  Vinay will sell the mugs and t-shirts during the show.  Potential 
  prices are $8 for a mug and $10 for a t-shirt.  Cost is ~$3/mug and 
  $4/shirt. Uday will bring small bills so that we can  make change 
  for the merchandise and tickets.
* Amrish is bringing tablecovers.
* Rohini and her crew are in charge of decorations.
* Pictures:  Shoba and Sumathi will bring cameras (one SLR, one 
  digital).
* Refreshments:  Himanshu and Vikas are taking care of this.  
* Large posters describing projects are being done by Sankar.
* If anyone needs event posters, contact Kumar.
* Directions to the event are on the ticket.  It should be easy 
  enough to reach the site, but Amrish may be able to get a realtor 
  sign to put on Route 1.  
* Microphones: we are going with standard mics (as opposed to 
  wireless) to help keep costs down.
* Stagehands: we may need two people to work the curtains and run 
  other backstage errands.  
* Sridhar has agreed to set up a table and answer any questions 
  about projects.  This will be set up with the project posters.  As 
  coordinator, he might like to try to get small table-top easels and 
  tape pictures of project sites on them.