Minutes of the Meeting on Saturday, May 4 -- by Sumathi

Attendees : Sudhakar, Uday, Dipali, Himanshu, Amrish,
Anirban, Vikas, Amit, Kumar, Asha, Susan, Nanda, Anju,
Varsha, Vinay, Sumathi, Rajesh. 

Following was the discussion and task assignments :

1. Varsha discussed the program format with the rest
of the volunteers. Kumar is coordinating with Varsha,
Krishna and choreographers regarding program lighting
and organization.
2. Sumathi will give a 20-minute Asha presentation 
during the program.  
3. Kumar, Vinay and Shankar will prepare Asha content
for the brochure.
4. Vinay will coordinate with Varsha and Krishna for
program content.
5. Kumar will make certificates for the children
participating.   Himanshu and Rajesh will handle
momentos.
6. Just like last year, this year too, we will NOT
publish volunteer names in the brochure.
7. Amit will prepare the feedback form
8. A copy of the brochure, feedback form and donor
form will be handed over to every attendee.
9. Amrish is working on the Insurance for the
auditorium on May 18th. He has all the relevant papers
and will submit the insurance to the school the coming
week.
10. brochure ad status : The front-inside and back
cover are still not taken. 
11. ALL BROCHURE ADS NEED TO BECOME AVAILABLE ON OR
BEFORE MAY 12th.
12. Vinay will collect and deliver all the brochure ad
details to Shankar. Shankar will typeset the brochure
ads and content.
13. Rajesh will get the brochures printed in his
company's print shop at a heavily discounted price.
14. Dipali and Amrish will make badges for all
volunteers.
15. All Posters remaining will be used during the the
event, in the auditorium, lobby and cafeteria.

IF YOU WOULD LIKE TO BE  A VOLUNTEER ON THE DAY OF THE
PROGRAM(MAY 18TH), Please contact  Sumathi  at
sumathivinay@yahoo.com or 609 720 1202.

Following were the task assignments  for volunteers on
May 18th :
1. Food and Soda pickup :  Himanshu, Vikas and Rohini
will pick up food boxes and refreshments for
participants from Udupi(it has to be picked up from
their big plant, located in Linden, North Jersey).
They will also bring the requisite soda cans.
2. Amrish, Kumar, Sadhana, Dipali will bring ICE
BOXES. Vinay will bring the ice required. 
3. Kumar, Uday and others: stage decoration(put up
banners etc)
4. Making packages of Brochure, feedback form and
donor form : Front door assignees will also handle
this. 
5. Six Volunteers are assigned the task "Front door". 
They will let in the audience giving them the ticket
stub and a package comprising of " the brochure,
feedback form and donor form ".
6. Task-"Ushers" : 3-4 ushers assigned. They will
stand in the aisles and guide audience to be seated.
They will also need to make sure that there are not
many unoccupied seats in-between.  
7. Varsha will arrange for a photographer to take
pictures of children's dances, so that parents
themselves need not bother. 
8. Anirban and  Vinay will handle the selling of Asha
merchandise.
9. Asha and Rajiv will sell program tickets at the Box
office.  
10. Sound Monitoring during the program will be done
by Krishna, Mani and Anju.
11. Kumar  will work with the kids doing lighting
during the program.
12. Uday will be the back-stage volunteer available to
take care of immediate needs of performers during the
program.
13. Shankar will prepare the Arrows/directions needed
to be put up in the parking lot etc.

Volunteer-wise task assignment:(Floater => you are not
assigned any tasks yet.) 
1. Amrish : Front Door
2. Anirban : Asha Table(merchantise)
3. Amit (available till 5PM) : Brochure with Vinay
4. Aswini (Asha-CNJ) : Usher
5. Bidisha : Floater
6.Dipali : Front door
7. Rajesh: Front Door
8. Rajiv : Box office (sell tickets)
9. Kumar : Lights
10. Uday: Back stage
11. Vinay: Asha Table (merchantise)
12. Sumathi : Speaker
13. Sudhakar - Front door
14. Shankar : Floater
15. Himanshu : Food(bring food, arrange and Sell)
16. Vikas : Food(bring food, arrange and Sell)
17. Asha Kher : Box office
18. Kannan : Usher
19. Surekha : Food arrange and sell
20. Bharat : Front Door
21. Vani : Front door
22. Sadhana : Floater
23. Pankaj Paranjpe (Asha-CNJ): floater
24. Giri : Floater
25. Krishna : Program Sound Monitor 
26. Anju : Program sound monitor
27. Varsha : Program MC (Compere)

(If your name is not listed here, and you would like
to volunteer for any task, please contact Sumathi at
sumathivinay@yahoo.com/609 720 1202).

Get ready everybody for a great day on May 18th!!! :)

Best Wishes,
Sumathi