Minutes for the fund raising meeting held on Saturday,
April 19, 2003 - by Himanshu Bhagat

The attendees were:

Uday, Rajesh, Vikas, Shobha, Dipali, Sumathi,
Shankar, Suren, Vinay, Rohini, Sujit, Rajani,
Himanshu, Sudhakar, Amrish, Kumar.

The above volunteers attended the meeting, some
reluctantly, some screaming and moaning.  All left
enthusiastically and charged up. Following tasks
and decisions were concluded.

Task 1: Souvenir design and production- Vinay is in
charge of producing the souvenir and should receive
all advertisements by the 15th of May at the latest.

Task 2: Dipali will send (upload) list of volunteers
with emails and phone numbers by Monday.

Task 3: Dipali will also send above list of volunteers
with assigned names of call volunteers to encourage
these absentee volunteers to show up for fundraising
meetings and help with activities.

Task 4: Ticket Sales-

The goal for individual sponsorship is 10K

Following were the commitments people made for the
revenues-

Name    Individual  Tickets Total Rev (Ind x $100 + Tix x $15)
        Sponsorships
Uday            3      10      450
Rajesh          5      125     2375
Vikas           5      25      875
Shobha          3      15      525
Dipali          1      30      550
Sumathi         6      50      1350
Shankar         1      10      250
Suren           3      100     1800
Vinay           5      20      800
Rohini          3      15      525
Sujit           5      10      650
Himanshu        5      10      650
Sudhakar        5      10      650
Amrish          5      30      950
Kumar           25     30      2950
                Total        15,350

The top three contenders are in bold. The trick to
slowly and steadily unthrone them is to get corporate
sponsorship- ek hi jhatke mein ek hazaar!

The goal for corporate sponsorships were set as-

3K (of this 1.5k is at risk). To replace these, new
leads were identified, and responsibilities assigned.
The corporate leads and the assignees are-



Corporation     Responsibility
Syntel          Suren
ICICI Bank      Suren
Intelligroup    Sumathi
NY Life         Himanshu
Met Life        Rajesh
Academy Honda   Himanshu
TV Asia         Rajesh/Shankar
ITC             Prakash Ahuja
EBC Radio       Vikas/Suren

The goal for the souvenir was set at $3K. Dipali will
send out previous years' sponsors and related
volunteer who elicited the ads. 

Vikas and Suren will coordinate on the EBC radio
sponsorship. It was decided that we will maximum spend
$250, and we will produce the ad our self. 

Going forward, people agreed to read emails regularly
and respond quickly. Conference calls will be decided
upon as we come closer to the event. 

As people were leaving, Manoj and Amit Sahai were
spotted- they will probably agree to 1000 dollars
each! Dipali, Vikas, Sumathi, Vinay and Suren left to
pitch tickets to unsuspecting Raaga patrons. Wishing
them success.