Minutes of the meeting held on January 29, 2005
(Minutes by Amrish and Priyanka.)

Attendees: Avani, Hetal (our new member), Ananya, Kumar, Sridhar,
Ravi, Amrish & Priyanka

Our sole purpose for this meeting was to discuss our upcoming
fundraiser. Here is the plan Kumar laid out for us & the action items
we decided as a group:

Ways to raise money:

1. Corporate Sponsorship(s)
We usually get 4-6 of these sponsorships that total anywhere from
3-5K. In the past, we've had Merrill Lynch, NuWare, Sovereign Bank,
Ranbaxy & Hexaware as sponsors. We hope to target these companies,
once again, for sponsorships of $500, $1000, $1500, $2000 & etc.

2. Individual Sponsorship(s)
We usually raise 8-10K in this category & sell about 75-100 tickets.
Our goal is to get about 50 sponsors of $125, $250, $350 & etc.

3. Souvenir Sponsorship(s)
We usually raise about 2-3K in this category.

4. Tickets
Our goal here is to sell 500 tickets. We will charge $15 for adults &
$10 for children (under the age of 13).

TOTAL: 20K-29K to raise

* We will try to keep the cost of the fundraiser to $3000, about 10%
of our money raised. This 10% will go towards our sound system
expenses, auditorium expenses & etc.
* Our event will be held at the Grovers Mill Middle School from 6-9 pm
(we've chosen a smaller hall than last year).
* The group that will be performing is Geetanjali.
* We'll do a [short] speech in between the performances about our
chapter & projects.
* At the fundraiser, we'll have food that will hopefully raise about
another $700. We'll also have stalls set up by individual sellers of
clothes, jewelry & etc.
* Venki Krishnan will be our MC. He has sincerely offered to do
something creative for our fundraiser so Ravi & him will coordinate on
this plan.
* Our goal is to get lots of individual sponsors!
* We have lower expectations with donations this time due to community
members already having donated for Tsunami aftermath. Nevertheless, we
hope to raise from 20K-29K.

Action List:

Ticket printing: Kumar will take care of this
Poster design: Amrish to contact Rohini ASAP
Poster printing: Dipali ->Vijay w/ K&T company
Newsletter update: Uday has offered to take care of this (Ravi has
offered his help)
P.O Box Keys: Ravi will pick up the keys from Uday
Committee to discuss our fundraiser theme: Ravi will form this
committee & gather ideas
Website: Ananya to update website with Asha- Princeton project updates
& new members (Ravi & Priyanka can help here)
Auditorium coordination: Ravi will take care of this
Insurance: Amrish will handle this
Asha-Princeton tri-fold: Kumar will add our charity navigator rating
to this tri-fold & take care of printing these tri- folds
Poster/Fliers:
* Ravi has offered to be responsible for Plainsboro
* Priyanka has offered to be responsible for the Route 27 area
* Priyanka has offered to be responsible for mall/ Lawrenceville area
* Amrish has offered to be responsible for the South Brunswick library
* Sridhar & Vikas will handle the Edison area
* Princeton: Ananya, Anish & Priyanka will publicize at Princeton U.
* We need a volunteer to put fliers & posters around East Windsor &
West Windsor- any volunteers?
Newspapers/Radio:
* Ravi will handle our local newspapers such as Trenton Times,
Princeton Packet, Plainsboro News & etc. He will also post our
fundraiser poster on sulekha.com.
* Hetal (our new member) will find out about publicizing at AVS & WYBC
* Avani has volunteered to look into radio stations around the area 
(y103.3 &EBC)
* Avani has also offered to look into publicizing at newspapers such
as Tiranga, Americans in NY, India Talk, Little India, India Abroad &
etc.

Asha 2005 Calendars:
We distributed some of our remaining calendars (Sridhar will hold our
remaining 13). Please try your best to sell these ASAP & take some
calendars if you haven't already! Here is our distribution list so
far:
* Avani (already paid): 10
* Hetal: 5
* Ananya: 5
* Amrish: 4
* Kumar: 8
* Priyanka: 5

We will hold another meeting this Saturday, at 4:30 pm in the E-quad.
We will be receiving a project update by Sridhar & will also continue
to discuss our important fundraising plans. Please try your best to
attend this meeting & share your ideas.

Best,
Amrish & Priyanka